(originally posted on blogs.sap.com)
Due to the Coronavirus situation at the moment, we had a special exercise in flexibility today: An event which we had planned for some 40 attendees couldn’t happen physically in the same room since travel restrictions are in place.
So we saw two options: Cancel the event or use the opportunity to leverage all of the fancy collaboration tools we have in place to make it a virtual event as good as possible.
We know a physical event can’t be fully replaced by a virtual meeting, but we wanted to see to what extent we can stretch it, so we saw this as chance to collect first experiences with virtual conferencing with multiple companies.
In this blog, I will share some lessons learned about virtual conferences in the hope it can help you as reader if you are setting up your own virtual conference. (I don’t know at which point we talk about an event or a conference – but as stated above, our audience is some 40 attendees big from 20 different companies).

Preparation
In our case, preparation might have been a little special since we already had finished the invitation process for the planned physical event: We had a little of attendees who committed they are available on the specific day and willing to join on-site. We worked with this list, so I won’t cover the invitation process here. Continue reading “Virtual Events / Conferences – some lessons learned (repost)”
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